If you’re in charge of a team who’s working on a project delegated, using the Assign Tasks feature in Outlook is a great way to assign jobs to others on your team. Here’s how to use the Assign Tasks feature in Outlook 2010.
Note: This feature is available in previous versions of Outlook too.
=>>> 10 Tips for Working More Efficiently in Microsoft Outlook
How to Assign a Task to Someone
To assign a task, expand the To Do pane in Outlook. Then below the calendars, type in a task and press Enter. In this example, I am having a member of my team research the Facebook IPO in detail.
Next, right click on the task and select Assign Task from the Context Menu.
With the following tips you can easily manage your inbox efficiently and avoid troubles when composing, sending and receiving emails in Outlook.
- General Shortcuts
Like Microsoft Word, Excel, and other Office apps, Outlook has unique keyboard shortcuts so you don’t have to waste time moving your mouse around or drilling down through menus. Learn the ones you use most and you’ll speed through your Outlook tasks.
Ctrl+R: reply to email
Alt+R: reply to all in email or switch to the work week calendar view
Alt+W: forward email or switch to the weekly calendar view
Ctrl+M: F9 to Send/Receive all
Alt+S: Send email
Ctrl+G: open the “Go to date” dialog to jump to any date in the calendar.
You can also switch between mail, calendar, contacts, and other items in the navigation pane by hitting Ctrl + [the
Microsoft Outlook provides a feature that allows you export your contacts as a PST file to be able to import to other Outlook accounts.
Of course, the changes each person makes to his contact list won’t be apparent to the other users until the PST file has been re-exported with the updated information and then re-imported by each of the other users.
However, apart from this manual approach, users can use a number of add-on for Outlook, which automatically sync contacts between multiple user accounts without Exchange Server. This article will introduce you two methods to be able to share contacts in MS Outlook.
4Team’s ShareO is an add-on that allows users to share and sync any Outlook folders without using Exchange Server. The program works with all versions of Outlook from 2000
Often times you will need to copy and paste text into an email from various sources. By default Outlook keeps the formatting of whatever it is that you are pasting instead of the formatting of the email you are composing. In this article, we will guide you a quick tip on how to copy and paste in Outlook without messing up your Formatting.
Change Copy and Paste Options
This tip should work for Outlook 2003, 2007, 2010 and probably most older and newer versions. This fix will only apply to emails that are being composed in HTML or Rich text. The first thing you need to do is open up Outlook and go to the Tools menu, then select Options.
===>>> share contacts in Microsoft Outlook
Computer experts recommend backing up important files regularly, but we often forget to back up email files. For many, email and contacts are among the most important data on the computer. Backing up your Outlook data is as simple as copying a single file.
In this article, I will guide you how to create a backup file in Microsoft Outlook Inbox. This procedure may be applied for both Microsoft Office Outlook 2003 and 2007 with a slight difference in the interface.
First, open Microsoft Outlook. Go to File menu, select Import and Export.
Import and Export Wizard section will be launched. Select Export to a file and click Next.
In the Export to a file window, you
Microsoft has announced a 1 GB upgrade of e-mail storage capacity, for the 260 million active MSN Hotmail accounts worldwide.
Inboxes of Hotmail users will now be upgraded to 1GB of space. With the blog, Microsoft will continue to upgrade the storage up to 2GB and 4GB to accounts with fees.
Also, inactive accounts will now be allowed an expiration period of 60 days for accounts that are more than two years old, instead of the prior 30-day period. The upgrade has come as an attempt to meet the evolving needs of Hotmail users as they make the transition to Microsoft’s next generation email service, Windows Live Mail, which is currently in beta.
The storage upgrade, which began rolling out in Asia on